Competitor FAQ

GENERAL REGATTA:

When is the Regatta?

The Regatta is held on the weekend of the second to last Sunday in October. Saturday, October 18 & Sunday, October 19, 2014; Saturday, October 17 & Sunday, October 18, 2015; Saturday October 22 & Sunday, October 23, 2016  

What time is my race?

Please check the schedule available on www.hocr.org. The final schedule is posted in mid-October and may change from the earlier provisional schedule. Racing runs from 8AM-5PM on both Saturday and Sunday, October 19 & 20, 2013.

WAIVER AND REGISTRATION:

Do all athletes need to sign a waiver?

Yes. All athletes and parents of minors should submit electronic waivers through RegattaCentral by October 9.

Can a sculler apply to more than one event?

Yes, with the following restrictions: A sculler may be named on ONE singles application and ONE doubles application. Please note that there is no refund for accepted entries. If you win entries in both the singles and doubles draws, you will be charged for both, but may only race one event, and must withdraw from the other by September 28, or risk additional penalties. If a sculler has applied to both a single and double event, to avoid being charged for both a single and a double, an accepted single may cancel the double application prior to the doubles application deadline of September 1.

How do I apply for a Directors’ Challenge entry?

Online Registration for the Directors’ Challenge events will open in June, 2013. Entries may be completed online through RegattaCentral. The deadline for entry is October 10th and entries will be accepted on a first come, first served basis.

My institution isn’t listed on the affiliation list on the entry application. Why?

Please check to be sure that you’ve submitted your Institutional Registration Card. Once this is submitted, your Institution will be listed on the affiliation list on the entry applications. If you are having trouble with this, please contact the Regatta Office at regatta@hocr.org or call 617-868-6200.

I am trying to register an Alumni organization and we have never registered with USRowing or with the HOCR in the past. We are planning to compete in the Alumni 8 only. Do we need to wait one full calendar year before competing?

No. The restriction that new programs must wait one full calendar year after acquiring Institutional Registration no longer applies.

Do I need to register my Alumni organization separate of our undergraduate institution or can we compete under their IRC?

Yes. All Alumni organizations must hold separate institutional membership from their undergraduate institution.

ENTRY ACCEPTANCE:

Once I’ve submitted an application, am I accepted?

No. Please remember that because of space limitations, not all applicants are accepted. Entry is based upon 3 factors- 1) Permitted Entries per Boat Class: 500 singles, 200 doubles, 1040 crews will be granted entry. 2) Guaranteed Entries: Guaranteed Entries were earned based upon performance in the prior Regatta, i.e. singles and doubles finishing within 5% of the winners time, or winning a "Special Medal" and crews (Fours and Eights) finishing within the top half of the event-division in which they competed, or winning a "Special Medal." All guaranteed entries can be viewed here: Guaranteed Entries 3) A Blind Draw: Once guaranteed entries are deducted from the number of permitted entries in a boat class, the remaining places are determined by a blind draw (see entry rules for details). The size of event-divisions depends upon how many applications there are for a particular event. (If 10% of singles applicants apply to Club Singles Women, 10% of the non-guaranteed places will be granted to applicants in the Club Singles Women.) The size of crew events is determined by a blind draw. For singles and doubles, selection is based on a blind draw of three groups selected in the following order: 1) competitors who finished within 5 - 10% of the winning time in the previous year's regatta and all newcomers, 2) competitors who finished within 10 - 15% of the winning time in the previous year's regatta and 3) competitors who finished more than 15% of the winning time in the previous year's regatta.

WITHDRAWALS:

How do I scratch my entry?

Withdrawals must be received in writing to regatta@hocr.org. If you have an accepted sculling entry which you decide not to race, you must notify the Regatta by September 28. No sweep entry may contain a sculler who failed to give notice of their withdrawal by the deadline. Sweep entries which withdraw after September 28 shall not be eligible to compete in the particular Event-division in the following year.

Are there refunds for scratched entries?

There are no refunds for accepted entries. The fee for scratched entries will not be refunded.

COMPETITION:

Do participants have to hold USRowing membership?

No.  All organizations are required to hold current USRowing Membership, FISA Membership or current HOCR Institutional Membership (by having opted to pay the Regatta's annual Institutional Membership Fee).  Athletes need not be individual members of USRowing.  Scullers competing under a USRowing registered organization need not hold individual membership.  Scullers competing as Unaffiliated MUST be individual members of USRowing of their nation's FISA-recognized governing body.

Can I race in more than one event?

No. No competitor may race in more than one event. This restriction applies to coxswains as well as rowers. No sculler may race in the event if they failed to withdraw from another event by September 28. Please note: As a special fundraising race, racing the Directors' Challenge Quad Event and the Directors' Challenge Double Event does not count under this rule. An athlete may race in any race in the Regatta AND the Directors' Challenge Events.

May I compete in the Alumni 8 and another event?

No. With the exception of the Directors' Challenge Quads and Doubles, no competitor may compete in more than one event.

I've decided to race with a sweep boat instead of the single/double which was accepted. What should I do? Will a refund be issued?

If you have an accepted sculling entry which you decide not to race, you must notify the Regatta by September 28. No sweep entry may contain a sculler who failed to give notice of their withdrawal by the deadline. There are no refunds for accepted entries, so the fee for the withdrawn entry will not be refunded.

Is there a Youth 1x event?

Yes. New in 2013: The HOCR is pleased to announce the incorporation of a unique event for Youth Singles within the Club Singles event. In contrast to previous years, Youth scullers will be separated from Club scullers and will be started after the Club Single event-division, following a pre-determined time gap. Youth scullers may compete under the name of the high school. Youth scullers who finished within 5% of the winner of the Youth Special Medal in 2012 have been granted guaranteed entries. Athletes will be seeded according to traditional seeding rules (See Rule 3.10) within the Youth division. Results of the Club Singles and Youth Singles will be separate. With the incorporation of the Youth Single event-division, Club eligibility restrictions (Rule 1.1) will no longer extend to Youth scullers. As such, Youth Single scullers may no longer compete in the Lightweight Singles or Championship Singles event-divisions.  

Is there a 60+ Eights/Fours/ Doubles event?

No, but there is a Grand-Master Special Medal within the Senior-Master Eights/Fours/Doubles. The Special Medal is awarded to the fastest crew which averages above 60 years old in the Senior-Master Eights/Fours/Doubles events. Eligibility for the Special Medal will be verified by Regatta registration.

Is there a 70+ Eights/Fours/ Doubles event?

No, but there is a Veteran Special Medal within the Senior-Master Eights/Fours/Doubles. The Special Medal is awarded to the fastest crew which averages above 70 years old in the Senior-Master Eights/Fours/Doubles events. Eligibility for the Special Medal will be verified by Regatta registration.

GUARANTEED ENTRIES:

How do I earn a guaranteed entry?

Please see the first question under “Entry Acceptance.”

If I earned a guaranteed entry in a singles event, do I have to use it in the same event-division?

No. Guaranteed entries earned in singles events ONLY may be used in any event-division of like-gender. Please alert the Regatta Office by emailing regatta@hocr.org if you would like to shift event-divisions.

If my institution earned a guaranteed entry in a sweep-oared event-division, may we use it in different event-division?

No. Guaranteed entries earned in sweep-oared event-divisions may only be used in that same event-division, with the exception of medal-earning entries in a Club event-division. If a medal was earned in the Club event-division, that guaranteed entry may be transferred, at the time of application, to the same division (Men's/Women's) and boat type (Fours/Eights) in another sweep-oared event.

REGATTA WEEKEND:

How do we get from the Finish Line to other areas of the course?

We run two shuttle routes. One runs around the course and the other runs to the parking area on Birmingham Parkway in Brighton. Details available HERE.

Will there be any bathrooms for public use?

There will be an abundance of port-a-johns onsite.

Will there be food available for purchase?

Food will be available for purchase from vendors at the Weld Exhibition, Reunion Village, Cambridge Boat Club, and Rowing and Fitness Expo/Finish Line area.

When and where are the Awards Ceremonies?

The Awards Ceremonies are at the Rowing and Fitness Expo and final Award Ceremony times will be posted online and on signage on-site.

LODGING:

Which are the most convenient hotels?

Visit our Hotels page HERE

CONTACT US:

Please contact the Regatta Office at regatta@hocr.org if you have additional questions.