Competitors

Event and Entry Information

Event and Entry Information can be found below.  Please expand the sections to view information and if you have any questions please email regatta@hocr.org

Guaranteed Entries for the 2018 HOCR can be found HERE

  • Entry Application Crews from North America

    All entries and applications may be submitted on RegattaCentral

     

    2018 Entry Deadlines

    Singles Applications: Due August 1st at 11:59pm EDT

    Doubles and Crew Applications: Due September 1st at 11:59pm EDT

    Directors’ Challenge: October 8th or when events fill to capacity

    NOTE: Late applications will not be accepted.

    Sweep Entry Applications

    Step 1: Submit 2018 Institutional Registration (Register Here)

    More information about Institutional Registration can be found in the tab below.

    Step 2: Submit 2018 Entry Applications (Now Open; Closes September 1, 2018 at 11:59pm EDT)

    Guaranteed entries and non-guaranteed entries will be submitted through the same application site. Institutions may submit up to four non-guaranteed sweep-oared entries in men’s event-divisions and up to four non-guaranteed sweep-oared entries in women’s event-divisions.  Institutions may submit no more than one non-guaranteed entry per event-division.

    2018 Entry Fees:

    Eights: $570

    Fours: $305

    Coxed Quads (Youth Only): $340

    Sculling Entry Applications

    Singles Now Open; Closes August 1, 2018 at 11:59pm EDT

    2018 Entry Fee: $135

    Doubles – Now Open; Closes September 1, 2018 at 11:59pm EDT

    2018 Entry Fee: $270

    Para-Rowing (Adaptive) Applications

    Fours/Doubles – Applications Open June 4, 2018; Closes September 1, 2018 at 11:59pm EDT

    TA Mixed/Same Gender 2x, Inclusion 2x

    2018 Entry Fees: $270

    LTA Mixed Gender 4+, Inclusion 4+

    2018 Entry Fees: $305

  • International Entry Application Crews from outside North America

    In consideration of the unique logistical challenges faced by overseas crews, the Directors have instituted the following application process.

    Crews from outside the US and Canada, at least 75% of which are non-US citizens residing abroad, are eligible to apply for early acceptance to accommodate their unique travel logistics. Please see complete rules below:

    International Entry Application Process for 2018:

    Please read each point carefully before proceeding.  

    International Entry applications will be evaluated on a rolling, weekly basis.  Please allow 5-7 days before inquiring as to the status of your entry. Any questions regarding the entry process can be emailed to regatta@hocr.org (please note the office is open Monday – Friday).

    The International Application for early consideration is April 15th – May 31st and only available to crews outside the US and Canada. Crews not granted early acceptance, or crews who do not submit applications during this time period will be subject to the Standard Registration deadlines and lottery.

    Directors’ Challenge Events and Para Events are not eligible for early application.  Please view the Dates and Deadlines page for information on applying to these events.

    Singles and Doubles:

    Singles and Doubles day submit entries directly on RegattaCentral.  Guaranteed Entries from the 2018 Regatta should email regatta@hocr.org to receive your Guaranteed Entry Code (GEC) needed for registration.  The list of Guaranteed Entries can be found HERE.

    Non-Guaranteed Entry Applications: Please be sure to submit a thorough biography when prompted on the entry form, this information will be used to evaluate entries.

    Sweep and Coxed Quad Entries:

    1. All clubs submitting Sweep and Youth Coxed Quad entries must first submit a FISA IRC (only 1 needed per institution): Available Here
    2. Entries may be submitted on RegattaCentral after FISA IRC is purchased.  Important: Please include a thorough crew biography in the bio section of the entry form, this information will be used to evaluate entries.

    Entry Fees for the 2018 Regatta are as follows:

    • Singles: $135
    • Doubles: $270
    • Fours: $305
    • Youth Coxed Quads: $340
    • Eights: $590
  • Institutional Registration Card (IRC) Required for crews applying to 4x+, 4+, or 8+ events

    Institutional Registration Card

    2018 IRC Registration is Open!

    All organizations planning to submit sweep-oared or Youth 4x/+ entries into the Head Of The Charles must first submit an Institutional Registration. Individual athletes and scullers are not required to submit an IRC. 

    One IRC will cover the whole institution/rowing club. The Primary Contact listed for each institution must be 21 years of age or older.

    Alumni and Graduate Crews: Alumni and Graduate crews are considered as separate institutions from their affiliated school, college, or university and will not be permitted to share entries with their affiliated academic institution.

    Institutions must first complete their IRC before they will be able to submit Crew Entry Applications.

    Colleges and Universities: Institutions representing college and university teams comprised of undergraduate students eligible to compete in intercollegiate athletics in accordance with NCAA rules must require members to compete as part of their college or university institution through the use of one recognized Institutional Registration Card.

    Only one Institutional Registration Card will be accepted from each college or university with the following exception: two Institutional Registration Cards, one for men and one for women, will be accepted from a single institution (school, college, or university) in cases where men’s and women’s rowing programs have been historically separate, or where men’s and women’s rowing programs are administered separately.

    Below, please find a complete description of each type of Institutional Registration Card

    1. USRowing IRC – US Institutions must be a member in good-standing (the 2018 dues have been paid). The fee when submitting the Institutional Registration Card (“IRC”) will be $35.

    or

    2. FISA IRC –  Non-US Institutions must be members in good-standing (the dues have been paid for the current year) with their nation’s FISA-recognized governing body. The fee when submitting the Institutional Registration Card (IRC) will be $35.

    or

    3. HOCR IRC – Institutions not registered with their nation’s FISA-recognized governing body must register for Institutional Membership with the Head Of The Charles Regatta (fee $200 prior to May 15/$250 thereafter). Your institution does NOT have to be a member of USRowing for 2018.

    **HOCR IRC Refunds** – If an organization with an HOCR IRC does not receive any entries for the 2018 HOCR, a refund of the amount minus a $35 administrative fee will be issued AFTER the Regatta.

    Please CLICK HERE to submit your IRC for 2018

  • Waivers and Rosters Waiver and Roster Deadline: October 10, 2018

    How To Complete Rosters and Waiver

    All US Based Athletes (including single and double scullers) must complete the 2018 USRowing waiver. All waivers and rosters should be completed by Wednesday, October 10, 2018. Below, please find directions on how to submit waivers, rosters, and line-ups.

    Coaches are responsible for requiring all named crew members to sign a waiver online by October 10th and for ensuring that all substitute athletes are listed in their RegattaCentral rosters with signed waivers. To check athlete waiver status, login to your RegattaCentral account and select “waiver status and instruction” on the homepage.

    Rosters

    Prior to distributing the waiver link to athletes, coaches should ensure that all athletes are listed on their rosters. To check the status of your RegattaCentral roster, log-in and select “roster” from the appropriate affiliation. From this page, you can add athletes or edit their existing information. It is imperative that coaches use the correct date of birth and last name for athletes listed in their roster to ensure an error-free waiver process.

    Waivers

    The Head Of The Charles Regatta is now accepting the USRowing waiver.  If you have not yet signed the USRowing waiver for 2018, you may do so through your individual USRowing membership account. Visit membership.usrowing.org and log in using your 7-digit Member ID and password. Have your Club/Organization’s 5 character Club Code on hand as well. Contact your coach or administrator if you do not know this code.

    Teams with FISA or HOCR IRC’s: Please check back for information on signing the HOCR waiver for 2018

     

    Line-Ups

    To submit your athlete line-ups (Fours, Eights, Youth Coxed Quads, and Youth Doubles only), log-in to RegattaCentral and select the appropriate entry. You may make edits to the line-up on the subsequent page.

     

     For assistance with waivers and rosters, please contact RegattaCentral,

    available weekdays from 9AM-5PM at 614-360-2922.

  • Directors' Challenge Events

    THIS IS A SPECIAL EVENT

    The Head Of The Charles® Regatta Directors are pleased to continue the Directors’ Challenge Mixed Eight, Quads, Mixed Double, and Parent/Child Double Sculls tradition, for the 2018 Regatta. These Directors’ Challenge events benefit the permanent endowment of the HOCR and ensure the continued success of the event. We thank you for your participation and support of the Regatta.

    Please note: the limitation that no one, including coxswains, may compete more than once will NOT apply to the Directors’ Challenge Quadruple Sculls, Mixed Eight,  Mixed Double Sculls, or Parent/Child Double Sculls.

    Please note: updated handicap information is available on the respective links above.

    Registration: Opens on Monday, June 11th, 2018 on RegattaCentral at NOON, EDT. Entries are accepted on a first come, first serve basis.

    Scratch Deadline: Wednesday, October 3, 2018 

     

    DIRECTORS’ CHALLENGE MIXED EIGHT

    DEADLINE:

    October 3, 2018

    REGISTRATION: Will Open on June 11th at NOON EDT on RegattaCentral

    Entry Fee & Donation:

    Entry Fee: $590; Tax-Deductible Donation: $1675

    SIZE OF EVENT-DIVISIONS

    The maximum number of accepted entries will be 40 hulls.

    Specifications of the Mixed Eight Special Event:

    Mixed Eight: Four male rowers and four female rowers.  Other combinations may be considered but will be ineligible for event awards.

    ENTRY RULES

    The limitation that no one, including coxswains, may compete more than once in the Regatta will NOT apply to the Directors Challenge Mixed 8+

    The event is open to all experienced crews.

    There are no guaranteed entries and no guaranteed entry privileges at any future Head Of The Charles Regatta. Winning an event-division in this event, or coming within 5% of the winning time, will not earn the institution or the individual competitors a guaranteed entry into any event at the succeeding year’s Head Of The Charles Regatta, nor will it have any bearing on the Club specification at any future Regatta.

    Each entry must comply with all the general rules governing the other events of the Regatta, except where otherwise stated herein. Entry applications will be accepted only from crews comprising U.S.A. residents who are members of a USRowing-member institution and/or an organization having “institutional membership” in the Regatta, or, if competing “unaffiliated”, are individual members of USRowing, and from foreign nationals who are in good standing with their nation’s FISA-recognized national governing body. The names of the individual scullers, and their affiliation, must be stated on the application form. In this event only, entries will be accepted from composite crews. No one may represent an institution of which he or she is not a bona fide member. If there is more than one entry from a single institution into an event-division, they should be identified by sequential letters of the alphabet or by an entry name.

    Competitors may solicit corporate sponsorship for their boats (display of sponsor’s name on the boat and/or name the crew for the sponsor in the Regatta program provided all individuals are individual members of USRowing or, if a foreign national, their equivalent FISA-recognized national governing body) only with prior approval from the Head Of The Charles Regatta.

    OTHER RULES AND RECOMMENDATIONS:

    The person responsible for operating the steering of the boat is strongly recommended to attend coxswain’s training. The starting gap between crews, normally 8 to 10 seconds, will be increased to about 15 seconds (subject to the Starters’ instruction) in this event. Regatta officials (river control) may actively warn crews to correct their course around hazards (for example, bridge arches at Weeks footbridge, at Anderson bridge and at Eliot bridge).

    CLOSING DATE: OCTOBER 3, 2018.

    Entries will be accepted on a first come, first served basis (receipt of completed application form and full payment of entry fees by the Regatta office) at any time prior to 11:59PM on the day of the deadline, subject to a maximum number of 90 accepted entries. However, the deadline for being listed in the Regatta program is October 1st, 2018. Substitution of any member except the steers-person prior to registration is permitted, provided all other entry rules and specifications are met. Substitution of the steers-person requires prior approval. No substitutions are permitted once a crew’s boating form has been submitted at registration.

    STARTING ORDER:

    Returning entries will be seeded according to finish time in the preceding year’s Regatta. All new entries will be seeded based upon experience listed on the application form (prior results) and bow numbers will be posted online.

    AWARDS:

    Awards (winners only) will be presented at the last awards ceremony after racing on Sunday. Awards will be given to both the overall winner (w/ handicap) and the boat recording the fastest time in each event-division

    First place medals: 2 ½-inch individually struck bronze medallions will be awarded to the members of the winning crew.

    Subsidiary medals: 1 ¾-inch individually struck bronze medallions will be awarded to the runner-ups of the event. A subsidiary medal is awarded per every 10 entrants per event-division (up to a maximum of 5th place for at least 40 entrants), as for other events in the Regatta.

    ROWING ATTIRE:

    There will be fun prizes awarded for the most creative rowing attire in the Directors’ Challenge Mixed Eight. The judges for this awards category will review passing crews from the Reunion Village. Attire should not in any way prohibit a steer-person’s ability to navigate the course.

    This event does not contribute points towards the Paul Revere Points trophy.

    AGE HANDICAPS: 

    The Directors’ Mixed Eight event will be age-handicapped. Average age of crew (whole years rounded down, individual ages rounded down, as of race-day) will be used to calculate handicap. Crews whose average age is 30 or less will have no time adjustment. Crews whose average age is 31 or higher will have their time adjusted according to a smooth curve of time-adjustment based on the age-handicaps for Long Distance races developed by the ARA, as published in the British Rowing Almanac (2009). There will be an adjustment made to the handicap calculation if racing conditions are deemed to significantly change the standard times.

    Download all handicaps calculated to the nearest 0.5 second:Directors’ Challenge Handicaps

     

    DIRECTORS’ CHALLENGE DOUBLES

    The Head Of The Charles®  Regatta Directors are pleased to present the Directors’ Challenge, Parent/Child and Mixed Doubles, to benefit the Endowment of the Head Of The Charles Regatta. Thank you for your participation in the Directors’ Challenge events and your continued support of the Regatta. Please note: the limitation that no one, including coxswains, may compete in the Regatta more than once will NOT apply to the Directors’ Challenge Quadruple Sculls, Mixed Doubles or to the Parent/Child Doubles.

    IMPORTANTPlease note that the Directors’ Challenge Doubles have been moved to Sunday for the 2018Regatta.  Schedule available here.

    Deadline: 

    Wednesday, October 3, 2018 (The event will close upon reaching the 90 boat maximum)

    Parent/Child Double and Mixed Double:  Will Open on June 11th at NOON on RegattaCentral

    Please understand that the Directors’ Challenge Doubles often fill prior to the October deadline

    Entry Fee & Donation:

    Entry Fee: $310; Tax-Deductible Donation: $280

    Entries will be accepted on a first come, first served basis (receipt of completed application form and full payment of entry fees by the Regatta office) at any time prior to 11:59 PM on October 3, 2018. However, the deadline for being listed in the Regatta program is October 1, 2018.

    Size of Event-Divisions:

    The maximum number of accepted entries will be 80 (sum of both divisions). The mixed double will operate with an age-handicap system. The parent/child event will not be handicapped.

    Specifications of Double Scull Special Events:

    Mixed Doubles: One male sculler and one female sculler only
    Parent/Child: No handicap, any gender, any age. Participants must be related.

    Entry Rules:

    The limitation that no one, including coxswains, may compete in the Regatta more than once will NOT apply to the Mixed Double or to the Parent/Child Double Sculling Events.

    The events are open to all experienced scullers.  Athletes participating in the Directors’ Challenge Doubles must, at a minimum, be enrolled in high school. College athletes should be aware that participation in this event may affect their NCAA eligibility.

    Mixed Double Handicap:

    The Directors’ Challenge Mixed Double will be age-handicapped. Average age of a crew (whole years rounded down, individual ages rounded down, as of race day) will be used to calculate handicap. Crews whose average age is 30 or less will have no handicap. Crews whose average age is 31 or higher will have their time adjusted according to a smooth curve of time-adjustment based on the age handicaps for Long Distance races developed by the ARA, as published in the British Rowing Almanac (2009). Standard time for the Directors’ Challenge Mixed Double will be taken at 17 minutes. There will be an adjustment made to the handicap calculation if racing conditions are deemed to significantly change the standard times.

    Download all handicaps calculated to the nearest 0.5 seconds:Directors’ Challenge Handicaps

    Competitors must race in traditional (sliding seat, fixed rigger) racing shells.

    For these events, there are no guaranteed entries and no guaranteed entry privileges at any future Head Of The Charles Regatta. Winning either event, or coming within 5% of the winning time, will not earn the institution or individual competitors a guaranteed entry into any event at the succeeding year’s Head Of The Charles Regatta, nor will it have any bearing on the Club specification at any future Regatta.

    Each entry must comply with all the general rules governing the other events of the Regatta, except where otherwise stated herein. Entry applications will be accepted only from doubles comprised of U.S.A residents who are members of a USRowing-member institution and/or an organization having “institutional membership” in the Regatta, or, if competing “unaffiliated,” individual members of US Rowing and foreign nationals who are in good standing with their nation’s FISA-recognized governing body. The names of the individual scullers, and their affiliation, must be stated on the application form.

    Competitors may solicit corporate sponsorship for their boats (display of sponsor’s name on the boat) only with prior approval from the Head Of The Charles Regatta.

    Substitution of any member is permitted, provided all other entry rules and specifications are met. No substitutions are permitted once a crew’s boating form has been submitted at on-site registration.

    Starting Order:

    Returning entries naming the same two athletes who competed in the previous years Regatta will compete before all newcomers and be seeded according to their time in the preceding year’s Regatta. All new entries will be seeded based upon experience listed on the application form (prior results) and bow numbers will be posted online.

    Awards:

    Each participant will receive two commemorative Sportgraphics photographs

    Awards (winners only) will be presented at the first awards ceremony on Sunday.

    FIRST PLACE MEDALS:

    2 1/2-inch individually struck bronze medallions will be awarded to the members of the winning crew in the Mixed Double.

    SUBSIDIARY MEDALS:

    1 3/4-inch individually struck bronze medallions will be awarded to the runner-ups in the Mixed Double. A subsidiary medal is awarded per every 10 entrants (up to a maximum of 5th place for at least 40 entrants), as for other events in the Regatta.

    DIRECTORS’ CHALLENGE QUADS

    In 2005, by a majority vote of the Head Of The Charles® Board of Directors, the Regatta introduced a “special” quadruple scull event to benefit the Endowment of the Head Of The Charles Regatta. We thank you for your participation in the Directors’ Challenge Quad event and your continued support of the Regatta.

    DEADLINE:

    October 3, 2018

    REGISTRATION: Will Open on June 11th at NOON on RegattaCentral

    Entry Fee & Donation:

    Entry Fee: $420; Tax-Deductible Donation: $760

    SIZE OF EVENT-DIVISIONS

    The maximum number of accepted entries will be 35 hulls in each event.

    SPECIFICATIONS OF QUADRUPLE SCULLING EVENTS

    Men’s divisions: Male scullers only

    Women’s divisions: Female scullers only

    ENTRY RULES

    The limitation that no one, including coxswains, may compete more than once in the Regatta will NOT apply to the Directors Challenge for Quadruple Sculls.

    The event is open to all experienced scullers and will have two divisions for male and female crews. Applicants must detail steers-person’s relevant steering experience. The Head Of The Charles Regatta will review all entries and reserves the right to exclude any entry deemed to have insufficient experience to safely navigate a course as difficult as the Head Of The Charles Regatta in a quadruple sculling boat. The races will be held on the last day of the Regatta. There is no longer an age minimum for the Directors’ Challenge Quad Race.

    Competitors must race in traditional (sliding seat, fixed rigger) racing shells equipped with a steering mechanism. Crews may race in shells with coxswain (coxswain may be of either sex in any event-division). There will be no weight-limit set for coxswains in this event, with no separate category for quadruple sculls with coxswain, and those without coxswain. Crews will not be allowed to start the race in a boat lacking an adequate steering mechanism operated by a sculler, or a coxswain.

    There are no guaranteed entries and no guaranteed entry privileges at any future Head Of The Charles Regatta. Winning an event-division in this event, or coming within 5% of the winning time, will not earn the institution or the individual competitors a guaranteed entry into any event at the succeeding year’s Head Of The Charles Regatta, nor will it have any bearing on the Club specification at any future Regatta.

    Each entry must comply with all the general rules governing the other events of the Regatta, except where otherwise stated herein. Entry applications will be accepted only from crews comprising U.S.A. residents who are members of a USRowing-member institution and/or an organization having “institutional membership” in the Regatta, or, if competing “unaffiliated”, are individual members of USRowing, and from foreign nationals who are in good standing with their nation’s FISA-recognized national governing body. The names of the individual scullers, and their affiliation, must be stated on the application form. In this event only, entries will be accepted from composite crews. No one may represent an institution of which he or she is not a bona fide member. If there is more than one entry from a single institution into an event-division, they should be identified by sequential letters of the alphabet or by an entry name.

    Competitors may solicit corporate sponsorship for their boats (display of sponsor’s name on the boat and/or name the crew for the sponsor in the Regatta program provided all individuals are individual members of USRowing or, if a foreign national, their equivalent FISA-recognized national governing body) only with prior approval from the Head Of The Charles Regatta.

    OTHER RULES AND RECOMMENDATIONS:

    The person responsible for operating the steering mechanism of the boat is strongly recommended to attend coxswain’s training. The starting gap between crews, normally 8 to 10 seconds, will be increased to about 15 seconds (subject to the Starters’ instruction) in this event. Regatta officials (river control) may actively warn crews to correct their course around hazards (for example, bridge arches at Weeks footbridge, at Anderson bridge and at Eliot bridge).

    CLOSING DATE: OCTOBER 3, 2018.

    Entries will be accepted on a first come, first served basis (receipt of completed application form and full payment of entry fees by the Regatta office) at any time prior to 11:59PM on the day of the deadline, subject to a maximum number of 90 accepted entries. However, the deadline for being listed in the Regatta program is October 1st, 2018. Substitution of any member except the steers-person prior to registration is permitted, provided all other entry rules and specifications are met. Substitution of the steers-person requires prior approval. No substitutions are permitted once a crew’s boating form has been submitted at registration.

    STARTING ORDER:

    Returning entries will be seeded according to finish time in the preceding year’s Regatta. All new entries will be seeded based upon experience listed on the application form (prior results) and bow numbers will be posted online.

    AWARDS:

    Awards (winners only) will be presented at the last awards ceremony after racing on Sunday. Awards will be given to both the overall winner (w/ handicap) and the boat recording the fastest time in each event-division

    First place medals: 2 ½-inch individually struck bronze medallions will be awarded to the members of the winning crew in each of the men’s and women’s divisions of the event.

    Subsidiary medals: 1 ¾-inch individually struck bronze medallions will be awarded to the runner-ups in each of the men’s and women’s divisions of the event. A subsidiary medal is awarded per every 10 entrants per event-division (up to a maximum of 5th place for at least 40 entrants), as for other events in the Regatta.

    ROWING ATTIRE:

    There will be fun prizes awarded for the most creative rowing attire in each division of the Directors’ Challenge Quad. The judges for this awards category will review passing crews from the Reunion Village. Attire should not in any way prohibit a steer-person’s ability to navigate the course.

    This event does not contribute points towards the Paul Revere Points trophy.

    AGE HANDICAPS: 

    The Directors’ Quadruple Sculling events will be age-handicapped. Average age of crew (whole years rounded down, individual ages rounded down, as of race-day) will be used to calculate handicap. Crews whose average age is 30 or less will have no time adjustment. Crews whose average age is 31 or higher will have their time adjusted according to a smooth curve of time-adjustment based on the age-handicaps for Long Distance races developed by the ARA, as published in the British Rowing Almanac (2009). Standard times for the races will be as follows: the Men’s and Women’s quadruple scull standard times will be taken as 16 min and 18 min, respectively. There will be an adjustment made to the handicap calculation if racing conditions are deemed to significantly change the standard times.

    Download all handicaps calculated to the nearest 0.5 second: Directors’ Challenge Handicaps

15 daysuntil Singles Entry Deadline